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Time Tracking Overview

Effective time tracking is essential for managing projects efficiently in Nexus. With built-in task-level and subtask-level time tracking, Nexus ensures you can accurately monitor work hours, optimize productivity, and improve project planning.

Time tracking in Nexus operates at two levels:

✔ Task-Level Tracking – Monitors total estimated and actual hours for a task.
✔ Subtask-Level Tracking – Tracks time spent on individual subtasks, which automatically updates the main task's time records.

📌 Task Time Tracking: Managing Time at a Higher Level

Each task in Nexus includes two key fields for tracking time:

1️⃣ Time Estimated

⏳ The amount of time you expect the task to take. This value is set manually and helps with project planning and resource allocation.

2️⃣ Time Spent

⏱️ The actual time recorded while working on the task. This helps in tracking real effort vs. estimated effort to improve future planning accuracy.

🔹 Important Notes:

  • Task time tracking is manual, meaning users must enter the estimated and spent time.
  • The total time spent on a task automatically updates based on the time logged in its subtasks.

📌 Subtask Time Tracking: Breaking Down Work Effort

Subtasks allow you to divide a task into smaller work units, each with its own time tracking. Like tasks, subtasks also have Time Estimated and Time Spent fields.

🔄 Automatic Updates Between Subtasks and Tasks

  • When you modify the time spent on a subtask, the parent task’s total time automatically updates.
  • If multiple subtasks exist within a task, the total Time Spent for the task is the sum of all subtasks.
  • Nexus records every subtask status change and updates the time accordingly.

📌 How Time is Logged in Nexus

Every time a subtask changes status, Nexus automatically logs timestamps to keep track of work progress.

✔ When a subtask moves from To Do → In Progress:
📌 The start time is recorded.

✔ When a subtask moves from In Progress → Done:
📌 The end time is logged, and the system updates the total Time Spent for both the subtask and the parent task.

🔹 These logs help managers and teams analyze how long tasks take to complete, identify bottlenecks, and improve workflow efficiency.

📌 Viewing Time Logs and Reports

All time records are stored in Nexus and can be accessed for review and analysis.

📊 Where to Find Time Logs:

  • Task View Page → View a breakdown of time spent on each subtask and task.
  • Timesheet Section → Provides a complete summary of logged work hours.

⏳ These insights help in tracking progress, managing workloads, and ensuring accurate billing for projects.

📌 Using the Subtask Timer for Real-Time Tracking

Nexus features a built-in timer that allows users to track time in real-time while working on subtasks.

🎯 Key Features of the Timer

✔ Can be started and stopped anytime, independent of the subtask’s status.
✔ Every time the timer starts, a new record is created.
✔ When the timer stops, the system logs the end time automatically.
✔ Time is rounded to the nearest 15 minutes for accurate calculations.

This feature eliminates the need for manual entry, ensuring more precise time tracking.

📌 Why Use Time Tracking in Nexus?

✅ Better Work Management: Gain insights into how much time tasks take to complete.
✅ Improved Planning: Compare estimated vs. actual time to refine future estimates.
✅ Enhanced Productivity: Identify areas where time is being spent inefficiently.
✅ Accurate Billing & Reporting: Generate reports for invoicing and payroll.
✅ Automatic Logging: Reduce manual effort with real-time tracking.

By leveraging Nexus time tracking, teams can stay organized, boost efficiency, and optimize workflow management—ensuring projects run smoothly and on schedule!

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